Tools and methods

The Ministry of Finance and the Government Shared Services Centre for Finance and HR offer agencies and institutions information and tools for their personnel management.

Employer’s personnel information system Tahti

Tahti personnel information system is a service for central government employers which supports planning, decision-making and management related to human resources. Tahti contains personnel information on different areas, including the number and structure of the personnel, earnings, working times, labour costs and sickness absences. In addition to their own information, agencies can access comparison data on administrative branches, agency types, the central government at large, the general labour market and pay in EU member states. Tahti can only be accessed by employers with user IDs.

Tahti register’s privacy policy (in Finnish)

Contact information

Ministerial Adviser
Mika Happonen
tel. +358 2955 30272
[email protected]

Tahti simulation tool for personnel expenses

The personnel expenses simulation tool in Tahti supports agencies in completing their negotiation processes as well as in anticipating and budgeting for the expenses. The tool can be used to calculate the cost impacts of pay rises and personnel changes.

Contact information

Analyst
Juho-Pekka Jortama
tel. +358 2955 30119
[email protected]

Human resources balance sheet

The human resources management system and the human resources balance sheets or reports it produces are development and decision-making tools of strategic personnel management. They also work as an alarm system, making it possible to recognise negative development and intervene in any problems early. They can also be used to support the introduction of a human resources centric management model. Data describing the state of human resources are available in the Tahti system.

Contact information

Ministerial Adviser
Mika Happonen
Tel. +358 2955 30272
[email protected]

Central government pay analyses

The Office for the Government as Employer maintains the central government’s pay statistics classification. It is used to produce analysed pay data based on evaluations of the complexity level of central government jobs.  The classification can be used to compare tasks with the same content and level of complexity independently of the system used for evaluating the complexity of the work. It can also be used to compare earnings to those in the general labour market and other EU member states. The reports on central government pay analyses are published in the employer’s personnel information system (Tahti).

Contact information

Analyst
Juho-Pekka Jortama
Tel. +358 2955 30119
[email protected]

Ylva system for assessing the complexity level of senior management roles in the central government

Ylva is a tool for evaluating the level of complexity in the central government’s senior management roles (Ylva level I). The system is also suitable for assessing the complexity of lower management roles in agencies (Ylva level II) when these tasks are not part of agency-specific pay systems. Ylva data on complexity evaluations and pay comparisons are reported to the agencies annually in the management information system JOTI.

Contact information

Systems Specialist
Seija Korhonen
Tel. +358 2955 30115
[email protected]

VMBaro is a survey tool that can be used to measure and monitor the personnel’s job satisfaction, opinions on their line superiors’ leadership performance, and the effectiveness of the central government pay system. The system also provides comparison data. The use of the survey tool is free for the agencies.

Further information on VMBaro: www.vmbaro.fi

Contact information

vmbaro(at)palkeet.fi

Handbook on Performance Management

The Handbook on Performance Management has been published as performance management information cards. Rather than covering all performance management themes, the Handbook focuses on key areas and current development targets.

Further information about performance management

Contact information

Senior Ministerial Adviser, Financial Affairs
Markus Siltanen
Tel. +358 2955 30263
[email protected]

Common Assessment Framework

The Common Assessment Framework (CAF) is a quality assessment model for public sector organisations developed in cooperation by the EU Member States. The current version of the CAF criteria is CAF 2013, which has also been translated into Finnish. During Finland’s Presidency of the Council of the EU, the EUPAN network adopted an updated version of this document. Its Finnish translation will be completed in March 2020. The criteria can be used freely. The Agencies can contact HAUS Finnish Institute of Public Management Ltd for additional services related to the CAF: CAF and quality management services.

More information on the Common Assessment Framework

Contact information

Ministerial Adviser
Johanna Nurmi
Tel. +358 2955 30171
[email protected]