Information management map of public administration
The information management map of public administration describes the way in which information management is organised in public administration. The map allows actors to plan and develop the interoperability of public administration information pools and information systems.
The purpose of the map is to provide different actors with a general view of what the key information pools in public administration are, what information are maintained and how the information they contain is utilised, how is the disclosure of information between different information pools organised, and under what conditions could the actors access the information. The information management map allows actors to assess the impacts that extensive administrative or structural changes may have on the actors responsible for information management and on their information management practices and procedures.
The information management map of public administration is a regularly maintained dataset. It is publicly available and can be freely used.
Content and purpose of the information management map
According to section 6, subsection 2 of the Act on Information Management in Public Administration (906/2019), each ministry shall, within its own mandate, see to the up-to-dateness of the contents of the information management map. This means that the ministries are responsible for keeping track of any changes in the information pools in their administrative branches, in the statutory duties of the authorities, in obligations to disclose or rights to obtain information, as well as in the related disclosure methods. Consequently, the contents of the map are mainly updated on the basis of legislative changes that affect the above mentioned matters.
According to section 6, subsection 1 of the Act on Information Management in Public Administration, the Ministry of Finance is responsible for the maintenance of the information management map of public administration. The Ministry of Finance ensures that information for the map is specified in such a way that it forms coherent, consistent and fit-for-purpose datasets. To ensure the usability of information, content in the map is shown mainly in the form used in legislation and in official sources, or as generalisations derived from these.
The information management map provides an overview based on existing regulation of the information pools and disclosures of the public administration, as well as the actors responsible for and utilising the information.
- For ministries, the information management map serves as a tool when drafting legislation on information management and information pools, in their task of governance of the interoperability of information pools and information systems in the ministry’s administrative branch, and in planning interoperability implementation methods.
- For the authorities, the information management map serves as a tool in their financial and operational planning, and as an assessment tool when planning opportunities to use information collected by other actors.
- For the customers of public administration organisations, the information management map provides an overview of the management of personal data in public administration.
In accordance with the objectives of the Act on Information Management in Public Administration, the information management map and tasks of the Ministry of Finance related to general governance will help to create a national interoperability model. This means converting the integrated public service model outlined in the European Interoperability Framework and in the European Interoperability Reference Architecture to reflect national characteristics.
- The European Interoperability Framework
- European Interoperability Framework – Implementation Strategy (COM(2017) 134 final)
Information management map at your service
The first version of the information management map of public administration was published in January 2022 in the exploreadministration.fi online service maintained by the State Treasury. The content of the information management map will be further developed to promote interoperability.
To identify best practices and the next development areas, the Advisory Board on Interoperable Services Architecture in Public Administration, appointed by the Ministry of Finance, will discuss changes in the information included in the map. The advisory board will plan the joint actions and procedures required in the change process, monitor the information to ensure it is up to date, develop the content of the map and promote its use.
In matters regarding the information management map of public administration, please contact the Ministry of Finance at [email protected].