One-stop-shop service model (Joint Metadata and Information Management)

Government key project.

The measures under the Joint Metadata and Information Management (YTI) project are designed to establish the operational structures and basic infrastructure for effective information management in public administration, and to form part of the National Architecture for Digital Services.

The YTI project represents a one-stop-shop service model. More information is available on the project's web page (in Finnish and Swedish).

Information management legislation

Digitalisation in public administration and extensive changes in operating practices need legislative amendments and deregulation to advance.

The one-stop-shop service model calls for a clear legislative package. The aim of a new act is to ensure good practices in information management throughout the life cycle of information. The act must also ensure that the public administration data resources, both in paper and electronically, are in machine-readable format,  transfer of electronic data between authorities is smooth and safe, processes are automated, and decision making is based on timely, high-quality information. The data resources of the authorities must be dealt with in a coherent manner, i.e. lawfully, reliably and carefully in all public administration systems up to electronic filing. The act is meant to include an obligation to the authorities to ensure that the subcontractors providing the services also adhere to the good practice on information management.

Preparations for the new information management act were made already in 2015 in cooperation between the Ministries of Justice, Finance, and Education and Culture. Provisions on information management and information security in the Act on the Openness of Government Activities have been included in the draft act and the Act on Information Management Governance in Public Administration and the Archives Act are suggested to be repealed. According to the draft act the authorities would be obliged to ensure good practices in information management throughout the lifecycle of the information.